Champions sometimes find Heath and Safety scary. However, it's not as hard as you might think if you take a common sense approach and do your best to make sure that things are safe for everyone.
You can find lots of useful information about running an event on the Health and Safety Executive's website.
If you run a Time to Change event, one or more of the following documents might be necessary. Sometimes the venue will ask you for them:
- A Risk Assessment
- A Method Statement
- A Public Liability Insurance Certificate
Your Risk Assessment is a document where you think about the risks to the health and safety of any other Champions and the public. You just need to make sure that what you intend to do is safe within the space you have to work in. You can find some information and a template risk assessment here.
A Method Statement is a basic description of how you will set up and run your event in a safe manner. It runs through the basic procedures you will take. You’re only likely to be asked for a Method Statement for larger events. If that is the case, you can see a template here.
Public Liability Insurance provides cover for anyone suffering an injury at your event or activity, that there is financial and legal cover. You can find out more here.
Writing a risk assessment
There are five basic steps to write a risk assessment:
1) Look for the hazards
Ignore the small things and concentrate on big hazards e.g. electricity.
2) Decide who may be harmed and how
Other Champions, visitors, members of the public. People who aren't trained in the role they'll do. Having no control on who enters the area.
3) Evaluate the risks
Consider how likely it is that each hazard could cause harm. Decide whether, after all precautions have been taken, significant risks remain and whether the existing precautions are adequate.
4) Record your findings
The Risk Assessment must be suitable and sufficient. You are required under the Management of Health and Safety at Work Regulations to assess the risks to workers and any others who may be affected by their work or business. You must record your findings should you have 5 or more Champions at an event. In addition a record of your findings will be very helpful when you come to review the assessments.
5) Review your assessment and revise it if necessary
Things might change from one event to the next, even if you're running similar activities each time. You will need to review the measures you have in place and amend where necessary.