Planning your activity or event is key to make sure it goes smoothly on the day. Follow the steps below to make sure you've thought through what you need to do to make your event or activity a success.


1. Decide what kind of activity you want to do

You need to know what kind of event or activity you'd like to do before you can plan it. There are lots of ideas in the activity generator or come up with a creative idea of your own!


2. Work out what you'll broadly need to do to do your activity 

All events or activities will be different. The simpler the event, the less you'll have to do, but some of the following will apply to you. Check through the list to make sure you haven't forgotten anything.

*most Time to Change activities aren't advertised because we want to change the way people think and act about mental health who don't already have an interest in mental health. Advertising usually brings people to our events who already have an interest in mental health! Click here to find out how to reach people who aren't interested in mental health.


3. Put the tasks in a detailed timeline and set a date

Create a table with the weeks until your event across the top and the tasks down the side

Give yourself much more time than you think you'll need, as things often take longer than you think!

Work out what needs to be done first e.g. if you don't have any money towards the event, fundraising or asset mapping might be the first thing to put in your timeline.

For each of the tasks in the list above there will be several steps that you'll need to put in your timeline e.g. for finding a venue the steps might be:

  • Make a list of possible venues
  • Contact venues to find availability
  • Visit possible venues
  • Book venue
  • Locate anything the venue doesn't have that is needed for the event

Your timeline might look something like this, with extra rows for each task you have:


4. Track your progress

As you complete tasks, you might like to cross them off in some way, so you can keep track of where you're up to and keep yourself motivated!